Privacy Policy
1. Who We Are
Hope Tech Foundation is a UK-based charitable organisation that provides gaming PCs, computers, and laptops to children and teenagers with cancer.
Contact:
Hope Tech Foundation
Email: hopetechfoundation@outlook.com
2. What Data We Collect
We may collect the following personal information:
Nomination Forms: Name, age, medical status (non-sensitive summary), school/hospital, nominator contact info
Donations: Name, email, postal address (if provided), and payment details (via secure third-party processor)
Website: IP address, browser data (via cookies or analytics tools)
Email Sign-ups: Name and email address
We do not knowingly collect or store detailed medical records or special category data without consent.
3. How We Use Your Information
We use your data to:
Review and respond to nominations
Process and acknowledge donations
Communicate with supporters, donors, and volunteers
Improve and personalise our services
Comply with legal obligations
We will only use your personal information for the purpose for which it was collected.
4. Sharing Your Data
We do not sell or trade your data. We may share information with:
Service providers (e.g., website hosting, payment processors)
Hospitals/schools (with consent, for nomination coordination)
Regulatory bodies (if legally required)
All third parties are required to handle your data securely and in accordance with UK data protection law.
5. How We Store Your Data
Your data is securely stored on password-protected systems and encrypted databases where applicable. We only retain personal data for as long as necessary for our operations, legal obligations, or with your consent.
6. Your Data Protection Rights
Under the UK GDPR, you have rights including:
Right to access – Ask for a copy of the personal data we hold on you
Right to rectification – Request corrections to inaccurate data
Right to erasure – Ask us to delete your data (unless legally required to keep it)
Right to restrict processing – Limit how we use your data
Right to object – Object to the use of your data for certain purposes
Right to data portability
To exercise any of these rights, please contact us at: hopetechfoundation@outlook.com
7. Cookies & Website Tracking
Our website uses cookies to improve user experience and analyse traffic. You can manage cookie preferences through your browser settings.
8. Children's Data
We only collect information about children through nominations made by adults (e.g., parents, teachers, or medical professionals). We do not allow children to submit personal data directly.
9. Changes to This Policy
We may update this Privacy Policy periodically. The latest version will always be available on our website.
10. Contact Us
If you have any questions or concerns about how your data is handled, or you’d like to make a complaint, please contact:
Hope Tech Foundation
Email: hopetechfoundation@outlook.com
[Insert Charity Registration Number if applicable]
If you’re not satisfied, you can also contact the Information Commissioner’s Office (ICO): www.ico.org.uk